Modifications to the automatic email sent to new members. #469
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WalkthroughThe updates encompass two main areas: a refinement in the VS Code settings to enhance import organization by switching from a boolean to a more descriptive string value, and comprehensive enhancements to the Changes
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- .vscode/settings.json (1 hunks)
- api/src/templates/new_member.body.html (1 hunks)
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.vscode/settings.json (1)
- 6-6: The modification of
source.organizeImportsfrom a boolean to a string value"explicit"is unconventional. VS Code settings for organizing imports typically expect a boolean value (trueorfalse). Please verify that"explicit"is a supported value and achieves the intended effect. If it's not supported, consider reverting to a boolean or further clarifying the intention behind this change.api/src/templates/new_member.body.html (1)
- 3-3: Adding
<meta charset="UTF-8">is a good practice to ensure correct character display across various email clients and devices. This change enhances the email's compatibility and accessibility.
HalfVoxel
reviewed
Feb 17, 2024
Co-authored-by: Aron Granberg <[email protected]>
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Co-authored-by: Aron Granberg <[email protected]>
Co-authored-by: Aron Granberg <[email protected]>
Co-authored-by: Aron Granberg <[email protected]>
Co-authored-by: Aron Granberg <[email protected]>
Co-authored-by: Aron Granberg <[email protected]>
Co-authored-by: Aron Granberg <[email protected]>
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- api/src/templates/new_member.body.html
Co-authored-by: Aron Granberg <[email protected]>
Co-authored-by: Aron Granberg <[email protected]>
Co-authored-by: Aron Granberg <[email protected]>
Co-authored-by: Aron Granberg <[email protected]>
Co-authored-by: Aron Granberg <[email protected]>
Co-authored-by: Aron Granberg <[email protected]>
emanuelen5
reviewed
Feb 17, 2024
emanuelen5
reviewed
Feb 17, 2024
emanuelen5
reviewed
Feb 17, 2024
emanuelen5
reviewed
Feb 17, 2024
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Actionable comments generated: 5
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Additional comments: 7
api/src/templates/new_member.body.html (7)
- 3-3: The inclusion of
<meta charset="UTF-8">is a good practice for ensuring that the email content is correctly displayed across different email clients and devices, especially when dealing with special characters or languages other than English.- 4-8: The addition of the
.text-boxclass styling directly within the HTML template might be suitable for email templates due to the compatibility issues with external CSS in many email clients. However, it's important to keep the styling minimal and ensure it's widely supported across different email clients to maintain the visual appeal and readability of the email content.- 14-15: The "About language" section is a thoughtful addition, providing clarity on the language policy and encouraging inclusivity by welcoming the use of English alongside Swedish. This is particularly important in a diverse community like Stockholm Makerspace, ensuring all members feel included regardless of their primary language.
- 19-22: The introduction in Swedish is warm and welcoming, setting a positive tone for the rest of the email. It's important to maintain this tone throughout the email to ensure new members feel genuinely welcomed and excited about their membership.
- 24-27: Presenting member information right at the beginning is a good practice as it personalizes the email and confirms the details that the makerspace has on file for the member. It's crucial to ensure that the template variables (e.g.,
{{member.firstname}}) are correctly populated from the database to avoid sending out emails with missing or incorrect information.- 57-62: The section on being considerate towards other members by cleaning up and using equipment correctly is essential for a shared space. Repeating "Den medlemmen kan vara du" (That member could be you) is a playful way to emphasize personal responsibility, but it's important to ensure that the tone aligns with the overall message and doesn't become repetitive or lose its impact.
- 146-151: The "Expected conduct at the space" section in English mirrors the Swedish section's emphasis on consideration and responsibility. The repetition of "That member could be you" in English maintains consistency across language versions and reinforces the message of personal responsibility in a shared community space.
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api/src/templates/new_member.body.html (4)
- 3-3: Adding a
<meta charset="UTF-8">declaration is a good practice to ensure proper display of email content across different email clients and systems.- 14-15: The introduction of a section about language preferences and availability of resources in both Swedish and English is thoughtful and inclusive. It helps set clear expectations for new members regarding language use within the community.
- 19-100: The Swedish section has been significantly restructured and updated with clear and concise information about member details, getting started steps, conduct guidelines, and useful links. Ensure that all links are correct and accessible, and consider the feedback from previous reviews regarding the necessity and clarity of certain sections.
- 107-189: Similar to the Swedish section, the English section has been updated with comprehensive information for new members. It's important to ensure consistency between the Swedish and English sections in terms of content and to address any previous feedback relevant to both language versions.
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Would you mind sending a test email to us (ideally also the previous email as a comparison)? It's a bit hard to get a feeling for the impression by just reading the HTML code. |
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Here is the email from before the changes. We didn't send a new one
afterwards. Can do that after the next review round.
Let's see if Github can format the email as well... :)
…--------------------------
SVENSKA
Hejsan! Välkommen till Stockholm Makerspace! 😃
Vi hoppas du uppskattade introkursen och är redo att påbörja din kreativa
resa med oss.
Som ny medlem har du förmodligen en del frågor. I detta mail kommer du få
en sammanfattning av vad du fick höra på introkursen och länkar till några
onlineresurser som hjälper dig att komma igång.
Dina medlemsuppgifter:
Namn: first1 last1
Epost: ***@***.***
Medlemsnummer: 1001
Vi kommer använda denna epostadress för att nå ut till dig. Om detta inte
stämmer, vänligen kontakta ***@***.***
Här kommer en sammanfattning av huvudpunkterna från introkursen:
Om Stockholm Makerspace:
Stockholm Makerspace är en ideell förening som drivs “av medlemmar för
medlemmar”. Detta innebär att du, som föreningsmedlem, uppmuntras att delta
i föreningens drift och utveckling.
Kom igång:
Först och främst, se till att du har allt du behöver för att komma igång:
- Se till att du har laddat ner appen Accessy. Om du inte redan gjort
detta så hittar du den information du behöver på vår wikisida om Accessy
<https://wiki.makerspace.se/Accessy>.
- Se till att ladda ner och ordna ett konto på appen Slack (från Google
Play eller Apple Store <https://apps.apple.com/se/app/slack/id618783545>),
eftersom det är det huvudsakliga sättet att kommunicera med andra på
makerspacet. Om du behöver mer information, läs Slacks wikisida
<https://wiki.makerspace.se/Slack>
- Här följer länkar till våra andra onlineresurser
- 👤 Din medlemssida <https://medlem.makerspace.se/>
- 🛒 Medlemsshop <https://medlem.makerspace.se/shop>
- 📆 Kalendarium <https://www.makerspace.se/kalendarium>
- 📕 Stockholm Makerspace egen wiki
<https://wiki.makerspace.se/V%C3%A4lkommen_till_Stockholm_Makerspace>
- Kolla gärna vad andra medlemmar har delat på #projekt
<https://stockholmmakerspace.slack.com/archives/C4M0MJ96K>-kanalen på
Slack och få inspiration!
- Gå med i #events
<https://stockholmmakerspace.slack.com/archives/CGQ04052Q>-kanalen på
Slack för att få reda på kommande kurser, sammankomster och andra evenemang.
Trivselregler
*“Visa hänsyn. Ta ansvar.”*
Visa hänsyn mot andra medlemmar:
- Städa alltid upp efter dig. Glöm inte att fler medlemmar kommer senare
för att använda samma ytor och maskiner. Den medlemmen kan vara du.
- Se till att använda utrustning och lokaler på ett korrekt sätt. Om
utrustning används på felaktivt vis kan du skada utrustningen och göra den
omöjlig att använda för fler medlemmar. Den medlemmen kan vara du.
- Informera om något är trasigt, försvunnet eller om det behöver fyllas
på med något. Saker går sönder ibland, det är sånt som händer. Om du inte
kan laga det själv så skriv på Slack. Om du inte gör det kommer
utrustningen förbli trasig när fler medlemmar vill använda den. Den
medlemmen kan vara du.
- Ta inte utrustning med dig. Om du tar hem saker är den inte
tillgänglig för fler medlemmar. Den medlemmen kan vara du.
Ta ansvar för...
- ...dina projekt och ditt material. Om du lämnar projekt eller material
utan att märka upp det så kommer det slängas.
- ...dina gäster. Du får ta in gäster för att visa lokalerna men de får
inte arbeta på dina projekt. Barn under 16 år får vara med och kan arbeta
på projekt under ditt ansvar.
- ...din säkerhet. Du ansvarar för din fysiska säkerhet i föreningens
lokaler.
- ...din användning av maskiner och utrustning. Du har ansvar för att du
använder dessa på ett säkert sätt. Läs alltid de tillhörande skyltarna och
informationen på wikin innan du sätter igång.
- ...att följa vår nolltolerans mot brott. Avsteg leder till påföljder.
- ...att följa vår nolltolerans mot alkohol. Avsteg leder till påföljder.
- ...att inte bedriva kommersiell verksamhet. Det är okej att bygga
prototyper för kommersiellt syfte, men det är förbjudet att bedriva
tillverkning.
För mer information om reglerna när du besöker makerspacet, läs wikisidan
med våra Lokalregler <https://wiki.makerspace.se/Lokalregler>.
Städning, underhåll, ordning och reda:
- Pågående projekt, material och förvaringslådor kräver alla en
förvaringslokal. Du kan skriva ut dessa i våra Memberbooth. Lär mer om dem
på Memberbooth wikisida <https://wiki.makerspace.se/Memberbooth>.
- Alla medlemmar har rätt att ha en förvaringslåda på makerspacet. Du
hittar information om dessa på wikisidan för medlemsförvaring
<https://wiki.makerspace.se/Medlemsf%C3%B6rvaring>.
- Om du ser en full soptunna så töm soporna, släng påsen i soprummet och
sätt in en ny påse. Så här går det till: Städrutiner
<https://wiki.makerspace.se/St%C3%A4drutiner>.
- Kom ihåg! Du får inte förvara batterier i föreningens lokaler.
Några användbara länkar:
-
Söker du någon i styrelsen?
Du hittar alla namn på Styrelse wikisida
<https://wiki.makerspace.se/Styrelsen>, eller så kan du skicka ett mail
till ***@***.***
- Söker du en inköpsansvarig?
Du hittar dem här: Wikisida för inköpsansvariga
<https://wiki.makerspace.se/Ink%C3%B6psansvariga>.
- Söker du wikisidan för något av våra rum?
Du hittar alla länkar till dem här: Rum
<https://wiki.makerspace.se/Kategori:Rum>.
Vi glädjer oss att ha dig som medlem i Stockholm Makerspace! Om du har
några frågor som wikin inte kan svara på, tveka inte att skriva på Slack.
Det finns alltid andra medlemmar som vill hjälpa dig.
Bästa skaparhälsningar!
*Stockholm Makerspace*
www.makerspace.se
------------------------------
----------------------------------------------------------------------------
ENGLISH
Hi there! Welcome to Stockholm Makerspace! 😃
We hope you enjoyed the Intro Course and are excited to embark on your
creative journey with us.
As a new member, you probably have a lot of questions. In this email we
provide you with a summary of what you heard on the introduction course and
a few resources to get you started.
Your member information:
Name: first1 last1
Email: ***@***.***
Membership number: 1001
We will use this email address to reach out to you. If this is not correct,
please email ***@***.***
Here's a summary of the key points covered during the course:
About Stockholm Makerspace:
Stockholm Makerspace is a non-profit organization “for members, by
members”. This means that you too, as a member, are encouraged to
participate and collaborate with the development of the organization.
Getting Started:
First of all, make sure you have all you need to get started:
- Make sure you have installed the Accessy app. If you don´t, you will
find all the information you need on the Accessy wiki page
<https://wiki.makerspace.se/Accessy>.
- Make sure to download Slack (from Google Play or Apple Store
<https://apps.apple.com/se/app/slack/id618783545>), since it is the main
means of communication at the makerspace. If you need help, check the Slack
Wiki page <https://wiki.makerspace.se/Slack>.
- Here are links to other important online resources
- 👤 Din medlemssida <https://medlem.makerspace.se/>
- 🛒 Medlemsshop <https://medlem.makerspace.se/shop>
- 📆 Kalendarium <https://www.makerspace.se/kalendarium>
- 📕 Wiki page
<https://wiki.makerspace.se/V%C3%A4lkommen_till_Stockholm_Makerspace>
- Check some of the amazing things our members have created on the
#projekt <https://stockholmmakerspace.slack.com/archives/C4M0MJ96K>
channel on Slack, to get inspired!
- Join the #events
<https://stockholmmakerspace.slack.com/archives/CGQ04052Q> channel on
Slack and find out about upcoming events and courses.
Expected conduct at the space
*“Be considerate. Take responsibility.”*
Be considerate towards other members:
- Clean up after yourself. Remember that there will always be other
members who will come after you, and who will want to use the same space
that you are using. That member could be you.
- Follow proper use of equipment and premises. If the equipment is not
used properly you may damage it and make it unavailable for other members.
That member could be you.
- Inform if something is broken, missing, or needs to be resupplied.
Things break. It will happen. If you cannot repair it then inform about it
on Slack. If you don´t, it will remain broken for other members. That
member could be you.
- Do not take equipment with you. If you take equipment home it will not
be available for other members. That member could be you.
Be responsible for...
- ...your projects and materials. If you leave materials and projects
unlabeled, they will be discarded.
- ...your guests. Guests can visit the space but not work with you on
projects. Children under 16 years old can be guests and work on projects.
- ...your safety. You are responsible for your physical safety in the
space.
- ...the use of the equipment. You are responsible for the proper use of
the equipment. Read the equipment sign and the information available on the
wiki page.
- ...zero crime tolerance. Consequences apply.
- ...zero alcohol tolerance. Consequences apply.
- ...commercial activities are not allowed. Prototyping can be done but
not manufacturing for commercial purposes.
For more information on the space rules read the Local Rules wiki page
<https://wiki.makerspace.se/Lokalregler>.
Order, cleaning, and maintenance:
- Stored projects, materials, and storage boxes require labels. You can
get them at the Memberbooths. You can find more info about them on
the Memberbooth
wiki page <https://wiki.makerspace.se/Memberbooth>.
- Every member has the right to keep a storage box at the makerspace.
You can find more information about them on the Member Storage Wiki page
<https://wiki.makerspace.se/Medlemsf%C3%B6rvaring>.
- If you see a full trash bag, you can help by taking the bag to the
trash room and replacing it with a new one. Here is how to do it: Cleaning
Routine <https://wiki.makerspace.se/St%C3%A4drutiner>.
- Remember: you are not allowed to store batteries in the makerspace.
Some references:
-
Are you looking for somebody on the board?
You will find their names at Styrelse wiki
<https://wiki.makerspace.se/Styrelsen>, or you can write an email to
***@***.***
- Are you looking for a purchasing-responsible?
You will find their names here: Purchasing responsible wiki
<https://wiki.makerspace.se/Ink%C3%B6psansvariga>.
- Are you looking for the wiki of a specific room?
Here you will find the links to all of them: Rums
<https://wiki.makerspace.se/Kategori:Rum>.
We're thrilled to have you as a member of Stockholm Makerspace. If you have
questions that cannot be answered with the information on the wiki, please
post on Slack! There will always be other members happy to help you out.
Happy Making!
*Stockholm Makerspace*
www.makerspace.se
------------------------------
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- 14-15: The introduction of the "About language" section is a thoughtful addition, providing clarity on the language policy and encouraging inclusivity. This preemptively addresses potential concerns from non-Swedish speaking members and guides them on how to seek help, fostering a welcoming environment.
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- 14-15: The introduction of the "About language" section is a thoughtful addition, providing clarity on the language policy at Stockholm Makerspace. This preemptively addresses potential concerns from non-Swedish speaking members and encourages inclusivity.
- 37-51: The "Getting Started" section is well-structured, providing clear and actionable steps for new members. It effectively uses external links to guide members to essential resources. Ensure all links are up-to-date and accessible to prevent any confusion or frustration for new members.
- 133-136: Regarding the use of emojis, ensure they are universally supported across different email clients and devices to maintain the intended visual appeal and tone of the message. Testing the email across various platforms can help identify any potential rendering issues.
- 166-172: The "Order, cleaning, and maintenance" section in the English block mirrors its Swedish counterpart effectively, maintaining consistency in the information provided to all members regardless of their preferred language. This consistency is key to ensuring all members have equal access to important information.
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Hi guys! 🖐 Other related topics:
|
HalfVoxel
requested changes
May 3, 2024
| </p> | ||
| {% block swedish %} | ||
| <div class="text-box"> | ||
| <h3 > About language</h3> |
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Suggested change
| <h3 > About language</h3> | |
| <h3 >About language</h3> |
| {% block swedish %} | ||
| <div class="text-box"> | ||
| <h3 > About language</h3> | ||
| <p>The primary language on Stockholm Makerspace is Swedish, but you are very welcome to use English as well. Newsletters and important announcements as well as our courses are as a rule available in English. If you need help to translate something from Swedish to English, don’t hesitate to ask other members or post about it on Slack. An English version of this email is available further down.</p> |
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I feel like this is a very long paragraph, especially since it's the first thing in the email.
Maybe shortening it to this? (also putting the most important thing in the beginning).
| {% block swedish %} | ||
| <div class="text-box"> | ||
| <h3 > About language</h3> | ||
| <p>The primary language on Stockholm Makerspace is Swedish, but you are very welcome to use English as well. Newsletters and important announcements as well as our courses are as a rule available in English. If you need help to translate something from Swedish to English, don’t hesitate to ask other members or post about it on Slack. An English version of this email is available further down.</p> |
There was a problem hiding this comment.
Suggested change
| <p>The primary language on Stockholm Makerspace is Swedish, but you are very welcome to use English as well. Newsletters and important announcements as well as our courses are as a rule available in English. If you need help to translate something from Swedish to English, don’t hesitate to ask other members or post about it on Slack. An English version of this email is available further down.</p> | |
| <p>An English version of this email is available further down. The primary language at Stockholm Makerspace is Swedish, but important announcements as well as our courses are generally available in both Swedish and English.</p> |
| <li>Städa alltid upp efter dig. Glöm inte att fler medlemmar kommer senare för att använda samma ytor och maskiner. Den medlemmen kan vara du.</li> | ||
| <li>Se till att använda utrustning och lokaler på ett korrekt sätt. Om utrustning används på felaktigt vis kan du skada utrustningen och göra den omöjlig att använda för fler medlemmar. Den medlemmen kan vara du.</li> | ||
| <li>Informera om något är trasigt, försvunnet eller om det behöver fyllas på med något. Saker går sönder ibland, det är sånt som händer. Om du inte kan laga det själv så skriv på Slack. Om du inte gör det kommer utrustningen förbli trasig när fler medlemmar vill använda den. Den medlemmen kan vara du.</li> | ||
| <li>Ta inte utrustning med dig. Om du tar hem saker är den inte tillgänglig för fler medlemmar. Den medlemmen kan vara du.</li> |
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Suggested change
| <li>Ta inte utrustning med dig. Om du tar hem saker är den inte tillgänglig för fler medlemmar. Den medlemmen kan vara du.</li> | |
| <li>Ta inte utrustning med dig. Utrustning ska aldrig lämna spacet.</li> |
| <li>Pågående projekt, material och förvaringslådor kräver alla en förvaringsetikett. Du kan skriva ut dessa i våra Memberbooth. Lär mer om dem på <a href="https://wiki.makerspace.se/Memberbooth">Memberbooth wikisida</a>.</li> | ||
| <li>Alla medlemmar har rätt att ha en förvaringslåda på makerspacet. Du hittar information om dessa på <a href="https://wiki.makerspace.se/Medlemsf%C3%B6rvaring">wikisidan för medlemsförvaring</a>.</li> | ||
| <li>Om du ser en full soptunna så töm soporna, släng påsen i soprummet och sätt in en ny påse. Här finns instruktioner hur du hittar det: <a href="https://wiki.makerspace.se/St%C3%A4drutiner">Städrutiner</a>.</li> | ||
| <li>Kom ihåg: du får inte förvara Li-ion-batterier i makerspace. Om de används felaktigt utgör de en brandrisk.</li> |
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Suggested change
| <li>Kom ihåg: du får inte förvara Li-ion-batterier i makerspace. Om de används felaktigt utgör de en brandrisk.</li> | |
| <li>Du får inte förvara Li-ion-celler i makerspace då dessa utgör en brandrisk.</li> |
Nothing to remember if this is the first time people are hearing about this (likely).
| <ul> | ||
| <li>Pågående projekt, material och förvaringslådor kräver alla en förvaringsetikett. Du kan skriva ut dessa i våra Memberbooth. Lär mer om dem på <a href="https://wiki.makerspace.se/Memberbooth">Memberbooth wikisida</a>.</li> | ||
| <li>Alla medlemmar har rätt att ha en förvaringslåda på makerspacet. Du hittar information om dessa på <a href="https://wiki.makerspace.se/Medlemsf%C3%B6rvaring">wikisidan för medlemsförvaring</a>.</li> | ||
| <li>Om du ser en full soptunna så töm soporna, släng påsen i soprummet och sätt in en ny påse. Här finns instruktioner hur du hittar det: <a href="https://wiki.makerspace.se/St%C3%A4drutiner">Städrutiner</a>.</li> |
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Suggested change
| <li>Om du ser en full soptunna så töm soporna, släng påsen i soprummet och sätt in en ny påse. Här finns instruktioner hur du hittar det: <a href="https://wiki.makerspace.se/St%C3%A4drutiner">Städrutiner</a>.</li> | |
| <li>Om du ser en full soptunna så töm soporna, släng påsen i soprummet och sätt in en ny påse. <a href="https://wiki.makerspace.se/St%C3%A4drutiner">Här finns instruktioner om hur du gör</a>.</li> |
Shortened by making the link part of the text.
|
If it would be possible for you to send a test email to all reviewers, that would be great. It would be great if this could be sent to our actual email addresses, to get a feel for how it flows in an actual email client. |
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Hi,
I am submitting a new version of the automatic email sent to new members when their membership is approved.
The email is a complement to the Member Introduction Guide. It expands on some topics, repeats others, and complements with links to further info.
Summary by CodeRabbit